Submitting Requests

General Information


  1. During the first 3 weeks of the semester, most rooms cannot be confirmed until the day before, possibly the morning of, due to the shifting class schedule based on enrollment and ongoing sectioning.  Rooms that can generally be confirmed more than 24 hours in advance include the SOCH and House spaces.

  2. After the first 3 weeks of the semester, you can expect a response to your request within 2-3 business days.  If you don't hear back after 3 days, you should follow up with the scheduler.

  3. If you request space with less than 24 hours notice, you should follow up with the scheduler. immediately to ensure he or she sees your request.

  4. All events for an upcoming weekend should be requested by noon on Friday at the latest.

  5. Most approvers work Mon-Fri from 9am to 5pm.  Requests that are entered outside of these hours will not be processed until the following business day at the earliest. The same is true of requests entered during University breaks and holidays.


Request Submission


1. Under "My Reservation Templates" choose the template most appropriate for your request. For more information, including booking policies, click the "about" button.

2. To create a reservation, click "book now" on the appropriate template.

3. Enter the Date and Time of the reservation. Note: for ongoing meetings with multiple dates, click the Recurrence button.

4. You can create a reservation in two ways. Options A and B are Let Me Search For A Room. Option C is I Know What Room I Want

5. To see room information, including scheduler, set-up options, capacity, and images (if available), click the room name.

6. Select a room by clicking its green plus sign icon, to the left of the room name. Note: white space indicates the room is available, blue indicates it is already booked. Also, if there are many rooms, the list can be scrolled up and down. Your room selection will appear at the top of the page, under Selected Room. You can click the "X" icon to remove the selection.

7. Click the Next Step button at the top right of the page.

8. Enter Reservation Details.

Enter Event Name and Event Type.

Select the Group applicable to the event, if it is not already selected

Select 1st Contact. Note: the email address may automatically be filled in. 

(Optional) Enter a phone number (x9-9999 format is sufficient for campus numbers, off-campus numbers should include the area code)


9. Enter any additional information. Answers that are required will be outlined in red, with an asterisk next to the question. 


10. Click Create Reservation button at the top right.


See also: Undergraduates